Support Services Specialist
The incumbent implements Equipment/Space policy for the Regional Office's (RO) unique and or complex organizations. Works with both the Supervisory Support Services Specialist and the administrative office to ensure constant surveillance. Along with Other responsibilities that include:
Contributes to the planning process for revised space assignments and has input into the necessary diagram and floor plans. Prepares and revises floor plans, maintains space control records, drafts new or updated directives, and furnishes advice to the Supervisory Support Services Chief and the VARO leadership Team. Performs property management duties such as equipment needs analysis, maintain records, establishing repair and replacement parameters. Collects data and submits reports as required to VA, GSA, and other offices in a timely manner and in response to supervisory direction. The incumbent serves as the alternate PCI (PIV Card Issuance) and is responsible for the administration of the Personal Identity Verification (PIV) system. The incumbent ensures compliance with the RO and Co directives on requisitions for printing, reproduction, and distribution of forms. The incumbent may perform duties as prescribed by the Supervisory Support Services Specialist. Work schedule:
8:
00 am to 4:
30 pm Telework/Compressed Schedule:
Not Available Virtual:
This is not a Virtual position Position Description Title/PD#:
Support Services Specialist/ 37333 / 37541A Relocation/Recruitment Incentives:
Is not authorized Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Provide a copy of your last or most recent SF-50, Notification of Personnel Action to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one-year time-in-grade. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one-year time-in-grade. If you previously held a higher grade, you must also submit any SF-50 showing that grade. Specialized
Experience:
GS-11:
You must have one year of specialized experience equivalent to at least the next lower level (GS-09) in the normal line of progression for the occupation in the organization. GS-09:
You must have one year of specialized experience equivalent to at least the next lower level (GS-07) in the normal line of progression for the occupation in the organization. Specialized experience is experience that demonstrated knowledge of the methods and procedures for providing or performing a variety of functions and services applicable to the position to be filled; ability to plan, organize, and control work involving diverse activities; ability to gain cooperation and coordinate the work of others; and skill in oral and written communications. Examples of qualifying specialized experience include:
Management analyst or technician or other work that included study, analysis, or evaluation leading to the development or improvement of managerial or administrative policies, practices, and procedures. Administrative officer or assistant, budget administration, program analysis, or other work that demonstrated knowledge of an organization and its functions, and the ways in which support services can facilitate the work of the organization. Office management experience that included responsibility for directing a variety of support services such as typing, mail processing, purchase of supplies and equipment, etc. Secretarial work that required monitoring and coordinating administrative and processing work of subordinate elements through a system of internal procedures, controls, production, progress reporting, etc., to insure the efficient operation of an organization. Military experience that included responsibility for directing a variety of support functions such as communications, property management, mail service, facilities and equipment maintenance, etc. OR Applicants may substitute education for experience if it meets the IOR degree requirements for the GS 09:
GS-09:
A master's degree or equivalent graduate degree, or two (2) full academic years of graduate-level education in public administration, business administration, industrial engineering, industrial management, or other administrative or management fields related to the position to be filled. Applicants may substitute education for experience if it meets the IOR degree requirements for the GS 11:
GS-11:
Ph.D. or equivalent doctoral degree, or three (3) full years of progressively higher level graduate education leading to such a degree in public administration, business administration, industrial engineering, industrial management, or other administrative or management fields related to the position to be filled , or LL.M., if related. OR Applicants may also combine education and experience to qualify at GS-09/11 level. Combining Education and
Experience:
Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the grade levels and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9 and GS-11. (When crediting education that requires specific course work, prorate the number of hours of related courses required as a proportion of the total education to be used.). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
To determine your qualifications as your resume must show complete information for each job entry, such as beginning and ending dates of employment, duties performed, and/or total hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending or carrying of light items such as papers and books. No special physical demands are required to perform the work.
Estimated Salary: $20 to $28 per hour based on qualifications.
Contributes to the planning process for revised space assignments and has input into the necessary diagram and floor plans. Prepares and revises floor plans, maintains space control records, drafts new or updated directives, and furnishes advice to the Supervisory Support Services Chief and the VARO leadership Team. Performs property management duties such as equipment needs analysis, maintain records, establishing repair and replacement parameters. Collects data and submits reports as required to VA, GSA, and other offices in a timely manner and in response to supervisory direction. The incumbent serves as the alternate PCI (PIV Card Issuance) and is responsible for the administration of the Personal Identity Verification (PIV) system. The incumbent ensures compliance with the RO and Co directives on requisitions for printing, reproduction, and distribution of forms. The incumbent may perform duties as prescribed by the Supervisory Support Services Specialist. Work schedule:
8:
00 am to 4:
30 pm Telework/Compressed Schedule:
Not Available Virtual:
This is not a Virtual position Position Description Title/PD#:
Support Services Specialist/ 37333 / 37541A Relocation/Recruitment Incentives:
Is not authorized Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Provide a copy of your last or most recent SF-50, Notification of Personnel Action to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one-year time-in-grade. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one-year time-in-grade. If you previously held a higher grade, you must also submit any SF-50 showing that grade. Specialized
Experience:
GS-11:
You must have one year of specialized experience equivalent to at least the next lower level (GS-09) in the normal line of progression for the occupation in the organization. GS-09:
You must have one year of specialized experience equivalent to at least the next lower level (GS-07) in the normal line of progression for the occupation in the organization. Specialized experience is experience that demonstrated knowledge of the methods and procedures for providing or performing a variety of functions and services applicable to the position to be filled; ability to plan, organize, and control work involving diverse activities; ability to gain cooperation and coordinate the work of others; and skill in oral and written communications. Examples of qualifying specialized experience include:
Management analyst or technician or other work that included study, analysis, or evaluation leading to the development or improvement of managerial or administrative policies, practices, and procedures. Administrative officer or assistant, budget administration, program analysis, or other work that demonstrated knowledge of an organization and its functions, and the ways in which support services can facilitate the work of the organization. Office management experience that included responsibility for directing a variety of support services such as typing, mail processing, purchase of supplies and equipment, etc. Secretarial work that required monitoring and coordinating administrative and processing work of subordinate elements through a system of internal procedures, controls, production, progress reporting, etc., to insure the efficient operation of an organization. Military experience that included responsibility for directing a variety of support functions such as communications, property management, mail service, facilities and equipment maintenance, etc. OR Applicants may substitute education for experience if it meets the IOR degree requirements for the GS 09:
GS-09:
A master's degree or equivalent graduate degree, or two (2) full academic years of graduate-level education in public administration, business administration, industrial engineering, industrial management, or other administrative or management fields related to the position to be filled. Applicants may substitute education for experience if it meets the IOR degree requirements for the GS 11:
GS-11:
Ph.D. or equivalent doctoral degree, or three (3) full years of progressively higher level graduate education leading to such a degree in public administration, business administration, industrial engineering, industrial management, or other administrative or management fields related to the position to be filled , or LL.M., if related. OR Applicants may also combine education and experience to qualify at GS-09/11 level. Combining Education and
Experience:
Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the grade levels and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9 and GS-11. (When crediting education that requires specific course work, prorate the number of hours of related courses required as a proportion of the total education to be used.). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
To determine your qualifications as your resume must show complete information for each job entry, such as beginning and ending dates of employment, duties performed, and/or total hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending or carrying of light items such as papers and books. No special physical demands are required to perform the work.
- Department:
0342 Support Services Administration - Salary Range:
$54,844 to $86,260 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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