Executive Assistant to the President and CEO
Buffalo, NY Buffalo, NY Part-time Full-time Part-time Full-time From $55,000 a year From $55,000 a year 1 day ago 1 day ago 1 day ago Neighborhood Health Center (NHC) is GROWING and actively seeking an Assistant to the President.
The Assistant to the President will have responsibilities that include, but are not limited to, providing administrative support to the President, preparing for monthly board meetings, and supervision of the Administrative Assistant.
For more than 30 years, NHC has delivered quality healthcare to the communities we serve.
Neighborhood Health Center is a Federally Qualified Health Center (FQHC).
FQHCs are required to comply with the governor's recent mandate requiring hospital and nursing home workers to get the COVID-19 vaccine.
You will be required to provide proof of COVID-19 vaccination if an offer of employment is made.
The vaccine mandate applies to all personnel employed or affiliated with a covered entity, including volunteers and students.
Only a limited medical exemption remains for qualifying individuals.
RESPONSIBILITIES Supports President and Chief Executive Officer (President) in the day-to-day operations of NHC to include by not limited to:
Making visitors feel welcome President phone calls Executive correspondence President's calendar, managing in person and remote calendar invitations Executive meeting and event preparation Site conference room on behalf of the President Supports President and management team in grant preparation, seeking and providing letters of support.
Supports President and VP Operations with agency vendor contact lists, contracts signatures, monitoring for complete versions and managing file.
Coordinates Board Meeting Minutes and Log of monthly board meeting minutes and packets Assists Board nominating committee chair with annual board nomination process.
Collaborates with HR on scheduling provider and key candidate for interviews with the President.
Oversees the maintenance of donor and supporters contact information in Bloomerang or similar software.
Creates, distributed and manages online Google survey, invitations and RSVPs on behalf of the President Achieves and maintains technical proficiency in virtual meeting platforms in support of scheduling and coordinating executive and other meetings Records meeting minutes for the President and Board as needed Emails training presentations from monthly All Staff Meetings to non-attendees Participation in agency fundraisers such as annual fundraiser as member of the Planning Committee and working at the event Coordinates Administrative inventory of keys Coordinates the distribution of the monthly employee anniversary acknowledgment from the President.
Prepares timecards of the direct reports of the President for President approval Supervises time & attendance, day-to-day functions and coordinates efforts within administration of the Administrative Assistants Liaison with Community Center building incident reports and building communication, etc.
Maintains NHC company credit card, tax exempt certificates and store bonus cards Makes NHC-sponsored reservations for staff's hotel rooms, conferences and flights Orders agency educational materials such as manuals, books Provides announcements to staff regarding and orders flowers for employees at times of childbirth or death of self, spouse, child or parent Obtains and maintains Notary Public Updates administrative forms such as Organizational Chart, Annual Report, etc.
Obtains fully-signed administrative agreements, scans and computer files Maintains agency original documents, contracts and scanned corporate documents Coordinates administrative filing cabinets Performs errands for meeting refreshments, key duplication, FedEx/US Post Office, printing pickup, etc.
Creates packets of administrative materials for President Provides backup coverage for administrative assistant Other duties as assigned REQUIREMENTS High School diploma post-High School graduation from a secretarial or business school preferred Minimum of three (3) years secretarial experience, one in an executive or managerial capacity, or a combination of education and experience Must be proficient in MS Office Must be able to read, write and speak the English language.
A second language of Spanish preferred Prior experience in a supervisory role preferred Notary Public preferred WHY NHC? There are many fantastic benefits to a career at Neighborhood Health Center.
We offer employees a kind, diverse, team-based work environment with competitive compensation and potential bonus, as well as comprehensive benefits, including medical, dental, life insurance, 403b match, health savings accounts, generous paid time off and loan forgiveness, if applicable.
Neighborhood Health Center is an equal opportunity employer that is committed to the practice of equity and inclusion.
Job Types:
Full-time, Part-time Pay:
From $55,000.
00 per year
Benefits:
Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
Monday to Friday Ability to commute/relocate:
Buffalo, NY 14207:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative Support:
3 years (Required) Executive Support:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Assistant to the President will have responsibilities that include, but are not limited to, providing administrative support to the President, preparing for monthly board meetings, and supervision of the Administrative Assistant.
For more than 30 years, NHC has delivered quality healthcare to the communities we serve.
Neighborhood Health Center is a Federally Qualified Health Center (FQHC).
FQHCs are required to comply with the governor's recent mandate requiring hospital and nursing home workers to get the COVID-19 vaccine.
You will be required to provide proof of COVID-19 vaccination if an offer of employment is made.
The vaccine mandate applies to all personnel employed or affiliated with a covered entity, including volunteers and students.
Only a limited medical exemption remains for qualifying individuals.
RESPONSIBILITIES Supports President and Chief Executive Officer (President) in the day-to-day operations of NHC to include by not limited to:
Making visitors feel welcome President phone calls Executive correspondence President's calendar, managing in person and remote calendar invitations Executive meeting and event preparation Site conference room on behalf of the President Supports President and management team in grant preparation, seeking and providing letters of support.
Supports President and VP Operations with agency vendor contact lists, contracts signatures, monitoring for complete versions and managing file.
Coordinates Board Meeting Minutes and Log of monthly board meeting minutes and packets Assists Board nominating committee chair with annual board nomination process.
Collaborates with HR on scheduling provider and key candidate for interviews with the President.
Oversees the maintenance of donor and supporters contact information in Bloomerang or similar software.
Creates, distributed and manages online Google survey, invitations and RSVPs on behalf of the President Achieves and maintains technical proficiency in virtual meeting platforms in support of scheduling and coordinating executive and other meetings Records meeting minutes for the President and Board as needed Emails training presentations from monthly All Staff Meetings to non-attendees Participation in agency fundraisers such as annual fundraiser as member of the Planning Committee and working at the event Coordinates Administrative inventory of keys Coordinates the distribution of the monthly employee anniversary acknowledgment from the President.
Prepares timecards of the direct reports of the President for President approval Supervises time & attendance, day-to-day functions and coordinates efforts within administration of the Administrative Assistants Liaison with Community Center building incident reports and building communication, etc.
Maintains NHC company credit card, tax exempt certificates and store bonus cards Makes NHC-sponsored reservations for staff's hotel rooms, conferences and flights Orders agency educational materials such as manuals, books Provides announcements to staff regarding and orders flowers for employees at times of childbirth or death of self, spouse, child or parent Obtains and maintains Notary Public Updates administrative forms such as Organizational Chart, Annual Report, etc.
Obtains fully-signed administrative agreements, scans and computer files Maintains agency original documents, contracts and scanned corporate documents Coordinates administrative filing cabinets Performs errands for meeting refreshments, key duplication, FedEx/US Post Office, printing pickup, etc.
Creates packets of administrative materials for President Provides backup coverage for administrative assistant Other duties as assigned REQUIREMENTS High School diploma post-High School graduation from a secretarial or business school preferred Minimum of three (3) years secretarial experience, one in an executive or managerial capacity, or a combination of education and experience Must be proficient in MS Office Must be able to read, write and speak the English language.
A second language of Spanish preferred Prior experience in a supervisory role preferred Notary Public preferred WHY NHC? There are many fantastic benefits to a career at Neighborhood Health Center.
We offer employees a kind, diverse, team-based work environment with competitive compensation and potential bonus, as well as comprehensive benefits, including medical, dental, life insurance, 403b match, health savings accounts, generous paid time off and loan forgiveness, if applicable.
Neighborhood Health Center is an equal opportunity employer that is committed to the practice of equity and inclusion.
Job Types:
Full-time, Part-time Pay:
From $55,000.
00 per year
Benefits:
Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
Monday to Friday Ability to commute/relocate:
Buffalo, NY 14207:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative Support:
3 years (Required) Executive Support:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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